Templates for Gmail Alternatives

Templates for Gmail is a popular choice for good reasons. It performs well when you need to create and manage simple email templates directly inside Gmail. This is useful for sending repetitive messages and can save you time if your needs are straightforward.

However, some users say the customization options can be limited, or they need more features for team collaboration. We analyzed the top alternatives based on G2 reviews, comparing their pros and cons to help you choose. Let's get started.

A Note on 11x for Sales Efforts

If you are exploring digital workers for your sales team, you might want to look into 11x. It offers autonomous agents for prospecting and outreach, which is a different approach compared to managing email templates.

11x is a go-to-market platform that uses AI agents to manage the sales process. Its agent, Alice, finds prospects, conducts outreach on email and LinkedIn, and updates your CRM.

Another agent, Julian, qualifies inbound leads and schedules meetings. This approach combines functions like data enrichment, outreach, and email warmup, removing the need for multiple separate tools.

Templates for Gmail Alternatives

This section provides a detailed comparison of the leading alternatives to Templates for Gmail. We examine each option's pricing, core features, and how it stacks up against the original tool.

1) Yesware

Yesware is a sales-engagement platform that works inside Gmail and Outlook. It helps revenue teams with scalable email outreach and logs all activity to a CRM. The platform has a free-forever plan and a fast setup.

Its main use cases are outbound and inbound sales, account-based sales, and pipeline acceleration. The tool tracks email opens and clicks so reps can follow up with prospects.

Yesware's Main Features

• Multi-channel campaigns: It automates multi-step outbound sequences for sales outreach.
• Prospector: The platform includes access to a B2B contact database with over 100 million entries for sourcing new leads.
• Meeting scheduler: Users can book meetings from their email inbox with a scheduler that integrates with Zoom and Microsoft Teams.
• Reporting and analytics: The tool provides reports on the performance of messages, assets, and individual sales representatives.

Yesware vs. Templates for Gmail

Average Review score: 4.4/5 stars based on 819 G2 reviews.

• Yesware provides multi-channel campaigns for automated outreach sequences. This is a more advanced feature compared to Templates for Gmail, which focuses on single email templates.
• It includes a B2B contact database with over 100 million entries. This feature helps you find new leads directly within the tool, a function not available in Templates for Gmail.
• The tool offers detailed reports on campaign and sales rep performance. This provides deeper insights than the basic template management in Templates for Gmail.
• A built-in meeting scheduler integrates with your calendar. This allows you to book meetings from your inbox, a task you would handle separately with Templates for Gmail.

Where Yesware Falls Short

• Yesware is a feature-rich platform, which can introduce a learning curve. This complexity may be unnecessary for users who only need the straightforward template functions of Templates for Gmail.
• Some users report that its interface can feel clunky. This is a notable difference from a tool designed primarily for simple, native integration within Gmail.
• The tool can sometimes experience technical glitches or disconnect from the inbox. These interruptions are a potential drawback compared to a more focused, single-purpose application.

Pricing and Plan Comparison

Yesware's pricing starts at $15 per user monthly for its Pro plan and goes up to $65 for Enterprise, reflecting its advanced sales engagement features. This contrasts with Templates for Gmail, which is built for more basic needs and likely has a lower cost of entry.

2) Mixmax

Mixmax is a sales-engagement platform that works inside Gmail and Outlook. It helps revenue teams build pipeline and close deals. The tool provides multichannel outreach, a meeting scheduler, and workflow automation directly within the user's inbox.

It is for account executives, customer success managers, and sales development teams. Common uses are personalized outreach, automated reminders, and follow-up management.

Mixmax's Main Features

• It uses an AI sequence builder to create personalized, multichannel outreach campaigns.
• The Meeting Copilot generates automatic meeting summaries, drafts follow-up emails, and provides full transcripts.
• It offers workflow automation for tasks like follow-ups, reminders, and updating CRM fields.
• An AI engagement score prioritizes prospects, and real-time alerts track email engagement.

How Mixmax Compares to Templates for Gmail

Average Review score: 4.6/5 stars based on 1,433 G2 reviews.

• Mixmax uses AI to build multichannel outreach sequences. This capability extends beyond the single email templates found in Templates for Gmail.
• The platform automates tasks such as follow-ups and CRM updates. This is a more advanced function than the manual template insertion offered by Templates for Gmail.
• This tool lets you embed interactive polls and surveys in emails. In contrast, Templates for Gmail focuses on the creation of static text templates.
• An AI Meeting Copilot provides meeting summaries, and an engagement score helps rank prospects. Templates for Gmail does not include these types of AI-assisted features.

Where Mixmax Falls Short

• Mixmax is a feature-rich platform, which can create a learning curve for some users. Templates for Gmail, in contrast, provides a simple solution for basic email template needs.
• Some users report that the extension can occasionally slow down Gmail. This is a potential trade-off for its many features, unlike a more focused tool like Templates for Gmail that has a lighter impact.
• The interface includes many tools beyond simple templates, such as sequences and analytics. This might feel cluttered to users who prefer the dedicated template management environment in Templates for Gmail.

Pricing and Plan Comparison

Mixmax's pricing starts at $49 per user per month for its Growth plan, reflecting its advanced sales engagement features. This is a higher price point than Templates for Gmail, which is better for users with basic needs and a smaller budget. For current details, see the pricing on Mixmax's official website.

3) GMass

GMass is a Chrome extension that turns a Gmail inbox into an email marketing and cold outreach platform. Users can connect to Google Sheets for mail merges, personalize messages, and run diagnostics before a send. The tool helps bypass Gmail's daily send limits.

Common uses include cold outreach for sales, link-building campaigns, and internal communications for organizations. It also supports recruiting workflows and press releases.

GMass's Main Features

• It breaks Gmail’s daily sending limits using proprietary distribution technology.
• The tool connects to Google Sheets for mail merges and automatically sends emails when new rows are added.
• It sends automatic follow-up sequences with unlimited stages until a recipient replies.
• A deliverability toolkit includes a spam solver, an inbox placement tester, and a link checker.

How GMass Compares to Templates for Gmail

Average Review score: 4.8/5 stars based on 1,206 G2 reviews.

• GMass bypasses Gmail’s daily sending limits with its distribution technology. This is different from Templates for Gmail, which operates within the standard sending caps.
• It connects directly to Google Sheets for mail merges. This allows for personalized mass emails, a function not present in Templates for Gmail, which focuses on static template creation.
• The tool sends automatic follow-up sequences until a recipient replies. In comparison, Templates for Gmail requires you to send each follow-up message manually using a template.
• GMass provides detailed analytics on open rates and link activity. This offers performance insights that are not available with the basic template functions of Templates for Gmail.

Where GMass Falls Short

• GMass includes many features for mass outreach, which introduces a learning curve. This is different from Templates for Gmail, which provides a simpler, more focused tool for basic template management.
• The tool's extensive features are added directly to the Gmail interface. Some users report this can make the inbox feel cluttered compared to the lightweight integration of Templates for Gmail.
• Its workflow is optimized for mass email campaigns, not for one-off messages. Templates for Gmail, in contrast, allows for faster insertion of a template into a single email reply.

Pricing and Plan Comparison

GMass's pricing reflects its advanced features for mass outreach, positioning it as a more expensive option than Templates for Gmail. For the most accurate pricing information, we recommend visiting GMass's official website.

4) Right Inbox

Right Inbox is a Chrome extension that integrates additional capabilities into Gmail. Users can schedule email delivery, create reminders, and apply templates. The extension also monitors email opens and clicks, which generates engagement data for review.

The tool supports sales and general productivity tasks. Common applications include automated follow-ups and the addition of private notes within the email interface.

Right Inbox's Main Features

• It sends pre-written follow-ups automatically until the tool detects a reply.
• The tool adds internal notes to email threads that are not visible to the recipient.
• It pushes important conversations from Gmail to popular CRM platforms.
• An AI feature provides instant summaries of long email threads.

How Right Inbox Compares To Templates For Gmail

Average Review score: 4.8/5 stars based on 9 G2 reviews.

• Right Inbox sends automated follow-up sequences until it detects a reply. This is different from Templates for Gmail, where you must send each follow-up manually.
• It tracks email opens and clicks, which provides engagement data. Templates for Gmail does not have this function, so you do not know if a recipient reads your message.
• The tool connects with popular CRM platforms to log email activity automatically. This is a function not available in Templates for Gmail, which works only inside the inbox.
• An AI feature in Right Inbox creates instant summaries of long email threads. This helps you catch up on conversations quickly, a task you would do manually with Templates for Gmail.

Where Right Inbox Falls Short

• Right Inbox adds several features to the Gmail interface, which can create a more complex user experience. This is different from Templates for Gmail, which maintains a simpler interface by focusing only on template management.
• The tool's wide range of functions, such as email scheduling and tracking, may introduce a learning curve. In contrast, Templates for Gmail offers a more straightforward approach for users who only need to manage basic email templates.
• Some users find that its extensive features can occasionally slow down Gmail's performance. A single-purpose tool like Templates for Gmail is generally lighter and has less impact on the application's speed.

Pricing and Plan Comparison

Right Inbox offers a free plan, but its paid tiers are designed for users who need advanced features. For the most accurate and up-to-date pricing information, we recommend visiting Right Inbox's official website.

5) Mailshake

Mailshake is a sales engagement platform for sales teams. It helps users send personalized cold emails at scale and engage with prospects through phone and social media from one sequence. The tool's use cases include sales development, content promotion, and public relations.

Mailshake's Main Features

• It offers multi-channel outreach that combines email, phone, and LinkedIn actions into a single sequence.
• An AI email writer generates copy, subject lines, and A/B test variants for campaigns.
• The platform includes a built-in dialer to place cold calls directly from a campaign sequence.
• A data finder tool allows users to search and purchase verified email addresses by role, location, or company.

How Mailshake Compares to Templates for Gmail

Average Review score: 4.7/5 stars based on 326 G2 reviews.

• Mailshake offers multi-channel outreach that combines email, phone, and social media actions. This is different from Templates for Gmail, which focuses only on managing email templates.
• The platform includes an AI email writer to generate copy for campaigns. In contrast, Templates for Gmail requires you to write all content manually.
• It provides a built-in dialer to place cold calls directly from a campaign sequence. This function is not available in Templates for Gmail, which operates entirely within the email inbox.
• This tool has a data finder to search for and purchase verified email addresses. Templates for Gmail lacks this feature, so you must find contact information using other tools.

Where Mailshake Falls Short

• Mailshake focuses on scalable campaigns, so some users find its template customization limited for one-off emails. Templates for Gmail is built for this purpose and offers more direct control inside the compose window.
• It operates as a standalone tool, and some users report occasional sync issues with Gmail. This is different from Templates for Gmail, a lightweight extension that works more natively inside the inbox.
• The platform's broad scope includes a phone dialer and social media tasks. This can be excessive and less cost-effective if a team only needs to manage email templates, the core function of Templates for Gmail.

Pricing and Plan Comparison

Mailshake's pricing starts at $29 per user monthly and goes up to $99 for its Sales Engagement plan. This positions it as a higher-cost solution than Templates for Gmail, reflecting its advanced features for scalable outreach. For current details, see the pricing on Mailshake's official website.

Consider 11x for Sales Automation

If your sales team needs more than email templates, 11x offers a different solution. Its autonomous agents find prospects, conduct outreach, and qualify leads. This approach can replace multiple sales tools and automate parts of your go-to-market strategy. Explore how 11x can support your sales efforts.

With 11x, we use AI to run your sales playbook. Our agent Alice finds accounts, enriches their data, and drives outreach. Julian qualifies prospects and schedules meetings. This approach combines functions like intent signals and email warmup into one platform, removing the need for extra tools.

Book a demo to see 11x in action.

6) Streak

Streak is a customer relationship management platform built directly into Gmail. It transforms your inbox into a tool to manage various business workflows.

Teams use it for sales, recruitment, and support processes. The platform organizes all emails from a contact or deal into a single view to help track interactions and pipeline stages from one place.

Streak's Main Features

• It embeds CRM pipelines directly into the Gmail interface, allowing users to manage deals and workflows without leaving their inbox.
• The platform uses AI to automatically fill data fields from email content and calculates metrics like the time a deal has spent in a stage.
• It automatically logs all team-wide email interactions to a central timeline for each deal, capturing every touchpoint.
• The tool includes mail merge and drip sequence capabilities for sending personalized bulk outreach campaigns.

How Streak Compares to Templates for Gmail

Average Review score: 4.5/5 stars based on 249 G2 reviews.

• Streak embeds a full CRM into your Gmail inbox to manage entire sales pipelines. This is a significant expansion compared to Templates for Gmail, which only handles email template management.
• The tool uses AI to automatically fill data fields from email content, which reduces manual data entry. In comparison, Templates for Gmail requires you to input all information by hand.
• It automatically logs all team email interactions for each deal into a central timeline. This provides a complete communication history, a feature not available in Templates for Gmail.
• This platform includes mail merge and drip sequences for personalized bulk outreach. This is a more advanced function than Templates for Gmail, which is designed for single email sends.

Where Streak Falls Short

• Streak embeds a full CRM, which introduces a learning curve for some users. In comparison, Templates for Gmail provides a straightforward tool focused only on email template management.
• The tool adds many CRM features to the Gmail interface. Some users may find this clutters the inbox, unlike the lightweight integration of Templates for Gmail.
• Its design focuses on managing entire business workflows, not just single emails. For users who need to quickly insert a template into a one-off reply, Templates for Gmail offers a more direct process.

Pricing and Plan Comparison

Streak's paid plans start at $49 per user per month for its Pro plan, reaching $129 for the Enterprise tier. This pricing reflects its full CRM capabilities and is a higher investment than Templates for Gmail, which is designed for simpler needs at a lower cost.

7) Saleshandy

Saleshandy is an outreach tool for sales teams to automate email campaigns. It lets users send personalized messages and schedule follow-ups to connect with prospects.

The platform supports lead generation, outbound sales, and recruitment. Sales professionals, marketers, and recruiters use the tool for high-volume communication.

Saleshandy's Main Features

• Finds and verifies leads from a B2B contact database with over 700 million entries.
• Maximizes deliverability with an email warm-up, sender rotation, and an inbox placement tester.
• Aggregates all connected inboxes into a single, shared view for managing replies.
• Launches personalized, large-scale email sequences with AI writing assistance and auto follow-ups.

How Saleshandy Compares To Templates for Gmail

Average Review score: 4.6/5 stars based on 744 G2 reviews.

• Saleshandy includes a lead finder to source new contacts from its B2B database. This function is not available in Templates for Gmail, which focuses on communication with existing contacts.
• The platform provides an email warm-up feature and sender rotation to improve deliverability. Templates for Gmail, in contrast, operates within standard email practices without these tools.
• It offers a unified inbox to manage replies from all connected accounts in one place. This differs from Templates for Gmail, which works within a single user's inbox.
• This tool sends automated follow-up sequences until a recipient replies. With Templates for Gmail, a user must send each follow-up message manually with a template.

Where Saleshandy Falls Short

• Saleshandy is designed for managing large campaigns, and some users report friction in its user interface for simple tasks. Templates for Gmail, in contrast, focuses only on template insertion, offering a more direct workflow.
• Its workflow is built around automated sequences, which is less suited for quickly inserting a template into a single reply. Templates for Gmail is designed specifically for this one-off use case, making it faster for individual messages.
• The platform operates as a comprehensive outreach tool rather than a simple Gmail add-on. This can feel less integrated for users who prefer the native, lightweight feel of Templates for Gmail for managing their snippets.

Pricing and Plan Comparison

Saleshandy's pricing starts at $25 per year, positioning it as an affordable option for scalable outreach. While this is a higher investment than Templates for Gmail, which is built for more basic needs, it provides advanced features for its cost. For the most accurate pricing, visit Saleshandy's official website.

8) Gmelius

Gmelius is a collaboration platform that works inside Gmail to create a team workspace. It allows teams to manage shared inboxes, such as sales@ or support@, and oversee projects directly from their email. The tool centralizes communication and tasks for various business workflows within the inbox.

Gmelius's Main Features

• Offers shared inboxes and shared Gmail labels to manage team email.
• Provides visual Kanban boards inside Gmail to track workflows and projects.
• Automates workload distribution and other routine tasks with smart workflow rules.
• Integrates with tools like Slack and Trello through two-way connections, a public API, and Zapier.

How Gmelius Compares to Templates for Gmail

Average Review score: 4.4/5 stars based on 776 G2 reviews.

• Gmelius offers shared inboxes to manage team emails like sales@ or support@ from one place. This is different from Templates for Gmail, which operates within an individual user's account.
• It includes visual Kanban boards inside Gmail to track project workflows. Templates for Gmail does not have this feature, as it focuses only on email template creation.
• The tool automates tasks like workload distribution with smart rules. In comparison, Templates for Gmail requires manual actions for tasks beyond inserting a pre-written message.
• Gmelius connects with other tools like Slack and Trello for a more integrated workflow. Templates for Gmail works only inside the email client and does not offer these connections.

Where Gmelius Falls Short

• Gmelius adds many collaboration tools to Gmail, which can create a learning curve for new users. This is different from Templates for Gmail, which offers a more focused and simple experience for template management.
• The platform's extensive features can sometimes slow down Gmail's performance. Some users report this as a trade-off compared to a lighter tool like Templates for Gmail, which has less impact on speed.
• Its workflow is built around team projects and shared inboxes, not individual productivity. For users who only need to insert a template into a single reply, Templates for Gmail provides a more direct process.

Pricing and Plan Comparison

Gmelius's paid plans start at $10 per user per month, reflecting its extensive team collaboration features. This is a higher investment than Templates for Gmail, which is designed for simpler needs at a lower cost. For the most accurate pricing, visit Gmelius's official website.

9) Mailbutler

Mailbutler is an email extension that adds productivity features to Gmail, Outlook, and Apple Mail. It helps users manage their inbox with tools for tracking, scheduling, and follow-ups. The tool is for professionals and teams who want more control over their email communication.

Mailbutler's Main Features

• Smart Send Later: It schedules emails to send at an optimal time based on the recipient's activity patterns.
• Contact Manager: The tool builds rich profiles for contacts directly in the inbox, adding notes and tasks.
• Team Collaboration: It allows teams to share email templates, signatures, and contact details to maintain consistency.
• Smart Assistant: This feature bundles several functions, including email tracking, scheduling, and creating follow-up tasks.

How Mailbutler Compares to Templates for Gmail

Average Review score: 4.4/5 stars based on 142 G2 reviews.

• Mailbutler offers email tracking to see when messages are opened. This provides engagement data that is not available in Templates for Gmail.
• It includes a contact manager to add notes and tasks to contacts inside the inbox. Templates for Gmail does not have this CRM-like functionality.
• The tool allows teams to share templates and signatures. This is a collaborative feature, whereas Templates for Gmail is designed for individual use.
• A smart scheduling feature sends emails at optimal times. Templates for Gmail lacks any email scheduling or automation capabilities.

Where Mailbutler Falls Short

• Mailbutler adds a wide range of features, which can introduce a learning curve. This may be unnecessary for users who only need the simple template functions of Templates for Gmail.
• Some users report that the extension can slow down their email client. A single-purpose tool like Templates for Gmail typically has less impact on performance.
• The platform's focus is on overall email productivity, not just templates. For users who only need to insert a template, the process can feel less direct than with Templates for Gmail.

Pricing and Plan Comparison

Mailbutler's pricing starts at $8.95 per user per month for its Professional plan. This reflects its broad feature set and is a higher cost than Templates for Gmail. For current details, we recommend visiting Mailbutler's official website.

Mailbutler is an email extension that adds productivity features to Gmail, Outlook, and Apple Mail. It helps professionals and teams manage their inbox with tools to track emails, schedule sends, and create follow-ups. The tool is for those who want more control over their email communication.

Mailbutler's Main Features

• Writes, summarizes, and improves messages using an AI-powered assistant.
• Schedules emails for optimal delivery times and uses cloud delivery to send when offline.
• Adds notes and tasks to contact profiles directly inside the inbox.
• Shares contacts, notes, tasks, signatures, and templates with team members.

How Mailbutler Compares To Templates For Gmail

Average Review score: 4.4/5 stars based on 64 G2 reviews.

• Mailbutler offers email tracking to see when messages are opened. This provides engagement data that is not available in Templates for Gmail.
• It includes a contact manager to add notes and tasks to contacts inside the inbox. Templates for Gmail does not have this CRM-like function.
• The tool allows teams to share templates and signatures for consistency. This is a collaborative feature, while Templates for Gmail is designed for individual use.
• A smart scheduling feature sends emails at an optimal time based on recipient activity. Templates for Gmail lacks any email scheduling or automation capabilities.

Where Mailbutler Falls Short

• Mailbutler's pricing reflects its many features, so it is less cost-effective if you only need email templates. Templates for Gmail focuses on this single task and provides a more budget-friendly solution.
• The tool adds a full productivity suite into the email client, which some users report can clutter the interface. In contrast, Templates for Gmail provides a lightweight integration for template management only.
• Some users note occasional compatibility issues with certain email setups or other extensions. A single-purpose tool like Templates for Gmail often has fewer conflicts due to its simpler function.

Pricing and Plan Comparison

Mailbutler's pricing starts at $3.95 per user per month, reflecting its broad feature set. This is a higher cost than Templates for Gmail, which is built for simpler needs at a lower price point. For current details, visit Mailbutler's official website.

10) Text Blaze

Text Blaze is a text expander that automates repetitive text entry. Users create templates, called snippets, with dynamic placeholders and insert them with keyboard shortcuts. Common uses include sales outreach, customer support, and HR communications across different websites, which reduces manual input.

Text Blaze's Main Features

• Creates dynamic templates with placeholders and business logic, such as if/else statements.
• Allows teams to share snippet folders and lets managers review usage statistics.
• Reads information from any webpage to populate snippets in real-time.
• Inserts snippets anywhere on the web using keyboard shortcuts.

How Text Blaze Compares to Templates for Gmail

Average Review score: 4.9/5 stars based on 18 G2 reviews.

• Text Blaze inserts snippets anywhere on the web with a keyboard shortcut. This is different from Templates for Gmail, which works only inside the email client.
• It creates dynamic templates with placeholders and business logic. This allows for more customization compared to the static templates in Templates for Gmail.
• The tool allows teams to share snippet folders for consistency. Templates for Gmail, in contrast, is designed for individual use.
• Text Blaze reads information from a webpage to fill in templates automatically. This removes the need for manual data entry, a task you perform with Templates for Gmail.

Where Text Blaze Falls Short

• Text Blaze includes advanced features like business logic, which can create a learning curve. In comparison, Templates for Gmail offers a simpler interface for users who only need basic, static templates.
• It functions as a browser-wide extension rather than a native Gmail tool. Some users might find this approach feels less integrated than Templates for Gmail, which is built specifically for the Gmail environment.
• The tool's ability to work on any website may be unnecessary for teams focused only on email. Templates for Gmail provides a more dedicated solution that can be more cost-effective for simple email template needs.

Pricing and Plan Comparison

Text Blaze offers a free plan, with paid tiers for its advanced features. This makes it a more feature-rich, and potentially higher-cost, solution than Templates for Gmail, which is built for simpler needs. For the most accurate pricing, visit Text Blaze's official website.

Which One Should You Go With?

Choosing the right alternative to Templates for Gmail depends on many variables, from team size to budget. This guide offered a detailed look at ten popular options to help you decide.

For teams whose needs go beyond templates, 11x provides a different approach with autonomous agents. They manage prospecting, outreach, and lead qualification, potentially replacing multiple sales tools and automating parts of your go-to-market strategy.